Word - How to Create NoteCards

For Word 2003:

For those of you with Word 2003, go to Menu Bar > Tools->Letters and Mailings->Envelopes and Labels. To do so:

1.      In Word for Windows, click the Labels tab

2.      From the menu next to "Label products:" or "Label vendors", choose the brand of your labels. Then, in the "Product number:" field, choose the label you need, for example:

ü         5315 for notecards

ü         5362 for nametags or badges

Note: If you wish to change margins or other settings, click New Label... . Enter a name for your custom label, and change the settings to your specifications. After you click OK, Word will show your label name in the "Product number:" field.

3.      Click OK to save your settings.

FOR WORD 2007/2010:

For those of you with Microsoft Word 2007 or 2010:

Open Microsoft Word 2007 OR 2010 and click on the "Microsoft Office Button" in the top left of the Ribbon.

1.          Click on "New" at the top of the menu.

2.          In the “New Document” dialog box, click on "More Templates" at the very bottom of the left task pane. In the middle task pane, click "Note Cards." The middle task pane changes to show a series of thumbnails for note card templates.

3.          Download the note card of your choice by double-clicking on the card thumbnail.

4.          Once you have downloaded the card of your choice it is yours – be sure to save it in a folder and name it as a “template”, so that as you make modifications you can then save it under the name of the event or person you are sending it to – but will have the blank original for future use

5.          You can make any modifications to the note card by clicking and typing text. You can also modify or delete graphics on the card by selecting the graphic to bring up the "Format" tab.

6.          Add clip art to your card by clicking on the "Insert" tab and then clicking "Clip Art" in the "Illustrations" group.

7.          When the task pane appears to the right of the screen, type an item to search for in the "Search For" field and click "Go." Add the graphic to your note card by double-clicking on the graphic.

8.          Click the "Microsoft Office Button" when you are done with your modifications. Click "Save" and give your note card document a name.

9.          Click the "Microsoft Office Button" and then "Print" to print out your note card.

 To print on both sides of a single sheet of paper check the "Manual Duplex" checkbox.

What is clip art & how do I use it?

Holidays are coming and you might want to use clip art or photos to enhance your documents - invitations, holiday letters and more.... First of all ~ always insert graphics into your documents vs. copying them, so they react the way you want or need them to...

Clip art is a picture or graphic that can be inserted into various documents, such as those you might create in word processing, power point, excel or publisher to name a few...
You don’t have to purchase clip art software (as we did years ago) - There are thousands and thousands of different CLIP ART options built into various documentation programs and you can continue to build your own clip art collection from a variety of sources such as Microsoft online or Google images…

When you are in your word document, put your cursor/insertion point to the specific location in your document where you want the clip art, picture or symbol to be “inserted”.

• In Office 2007-2010 Word, Excel, etc.. go to the Insert Tab
  
• In Office 2003 or older versions, go to Insert on the Menu Bar and then to Pictures, Clip Art, etc.

You will now choose what you want to Insert - Picture, ClipArt, Symbol, Text Box, Word Art etc..

For clip art you will now see the gallery and/or the gallery search bar, so that you can search for or choose the image you want – if it is a picture, then open the folder or sub-folder the picture is in and choose the picture – one it is highlighted choose insert.

The image will now be inserted into your document…

When the graphic is on your page, the Picture Formatting Toolbar appears (in older versions of Word 2003 and prior-you can right click on your toolbar and turn this on or off) in Word 2007 & 2010 it appears as a new/additional tab, after the View tab..

When you insert graphics into your document, always go to the Text Wrap Icon (looks like a little dog in a postage stamp) and when the list appears choose Through. This allows you to easily work with both your text and graphics. Later, you can then change your choice of text wrapping – tight, square, behind text, in front of text (choices vary depending on your version of Word, Excel, PowerPoint etc 2000-2003-2007-2010?)…

Use your sizing handles around your graphic to change the size of your graphic – personally I like to use the sizing handles in the corners so that I change the height and width of my graphic all at once to be sure I don’t distort the graphic making it too tall/short or too wide/narrow…
Use the four headed arrow on the graphic to move the graphic around on your page to where you want it…

If your sizing handles boxes aren’t there or you don’t see the picture formatting toolbar, simply click on your graphic again – you must have the sizing handles around your graphic in order to see the picture formatting toolbar…

Clip Art & other graphics are a great way to enhance your documents - remember: one picture can be worth a thousand words... have fun & enjoy

Adding Photos or Clip Art to Word Documents

There are so many ways to enhance documents created in Word, Excel and other programs – but one of the most common is to add photo’s we’ve taken or saved to the computer, or to add clip-art.

To “add” a photo or clip art you will go to “INSERT” on your menu bar or ribbon, which will give you the various choices of what you want to “INSERT”. In older versions of Word, you will go to:

• Menu Bar
• Insert
• Pictures
• Now choose File to find the photo you’ve saved in My Pictures OR Clip Art, OR Word Art, OR Symbols
• Once you choose what you want to insert, left click on the photo or clip art, choose OK and it will appear on your document

IMPORTANT TIP:
In order to easily work with your photo, clip art, word art or symbol once it is on your document – immediately go the Text Wrapping Icon (looks like a little dog on a postage stamp) – when you left click on thus icon a list will appear – choose THROUGH – this allows you to now work with (size and or move) your photo, clip art, word art or symbol, where ever and how ever you would like…

If you forget to activate this option – as you move your photo or clip art – you will see your text being “pushed out of the way” and they won’t work together compatibly…

So take control and remember to activate the Text Wrapping Icon…

Word Processing Tips-Graphics

When you work with graphics (word art, photos, clip art, shapes, symbols) in word processing - just a few tips...

TEXT WRAPPING:
Once a new GRAPHIC is on your page, left click on the art work, then left click on the "dog/text wrapping icon" on the clip art/picture/word-art toolbar" (in Word 2007 this icon will appear in the format ribbon).
When you choose/click on the icon - an action list appears - initially while you are working with your document, choose "THROUGH" so you can work with it more easily.
Add more clip art to your computer files anytime online from MS Office Clip Art, or find other clip art sites

SIZING HANDLES:
If sizing handles disappear, just left click on the word art, clip art or auto shapes and they’ll reappear so you can now work with it
You will also see the appropriate toolbars appear OR add the word art, picture & clip art toolbars - Right click on the gray toolbar area at the top of your page and add the ones you want to stay active..
In Word 2007, the format ribbon appears when you are working with graphics-clip art, word art, photos, symbols, shapes etc