Word Processing "Keyboard Shortcuts"

These are some of my favorite keyboard shortcuts when I'm working in MS Word - Word Processing - they can really help to save time…

• Ctrl+X, Ctrl+C, Ctrl+V = Cut, Copy and Paste respectively. These work in virtually every Windows program. Learn them, use them, save LOTS of time and mousing around in the Edit menu.
• Ctril+A=Select All, which highlights you entire document-whether 1 page or 1,000 pages so you can make changes quickly and easily to your entire document
• Ctrl+B = Apply Bold. Highlight text then click Ctrl+B...and it’s bold.
• Ctrl+I = Apply Italic. Same idea as adding bold, except it adds italic instead.
• Ctrl+Y = Repeat the last action. Say you just added a row to a table. Click Ctrl+Y and add another one. Keep doing it and add a whole bunch of them.
• Ctrl+spacebar = remove all local formatting. If text looks weird, it could be because you may have inadvertently added something. It's also good consistency. You can make sure that the only formatting you're applying is the stuff you've set up in your styles.
• Shift+F3 = Toggles case. If you know people who type in all upper case - Yikes-how aggravating!!! So just use Shift+F3 to switch case from UPPER, lower, and Initial Caps.
• Ctrl+Home, Ctrl+End = Move to the top and bottom of a document, respectively.
• F8 + arrow keys = Select text. Sometimes selecting large bodies of text with the mouse is a big pain. Use F8 in conjunction with the arrow keys or Page Up and Page Down keys to select it more easily.

Remember if you have favorites that you use all the time, let us know what they are so we can share them with your fellow students... in the meantime - enjoy!!

COPY, PASTE & HIGHLIGHTING TIPS

COPY AND MOVE FILES & FOLDERS:
Cutting, copying, and pasting are essential techniques in working with and organizing files and folders. There are several ways to copy and move objects in Windows Explorer (AND TO OPEN WINDOWS EXPLORER-USE YOUR WINDOWS FLAG KEY + E)

• Copying a file or folder by using the Standard Buttons Toolbar
• Copying a file or folder by using the Menu
• Copying a file or folder by dragging

COPYING A GROUP OF DOCUMENTS, PHOTOS OR MUSIC:

• In the left pane, choose/highlight the drive you want to add items to: C Drive; Removable Drive or CD/DVD (to see what's on it); Right click on it – choose PROPERTIES on the menu list to see how much space is used/available
• Point to the drive you are taking the work/photo’s from, "C" drive, "My Documents", "Your folder".. On the right pane you will see all the sub-folder, highlight the folder/folders (see highlighting tips noted below) you want to copy, Activate COPY command
• In the left pane, Add/create a new folder for the items in the Drive they are going to
• Once created, point/highlight the folder the work is being sent to
• Now activate the PASTE command – you will see them flying over!!
• On the left pane, highlight the new folder and you will see all the work that’s been added on the right pane

To Copy documents from one folder to another, you can select all the documents by either holding down the shift or control buttons, then holding down the left mouse button and dragging the documents into the correct folder.

HIGHLIGHTING TIPS:

• JUST ONE ITEM: Simply left click on it to highlight it
• RANDOM: To highlight “random documents, files, pictures etc.: Hold down your CTRL key on the keyboard, then left click/choose the files you want
• GROUP: To highlight “group of documents, files, pictures, etc” Left click/choose the first picture or file in the group; hold down the SHIFT key on your keyboard, then left click/choose the last photo or file in the group
• ALL: To highlight all of the documents, files, pictures, etc. at once, simply use hold down your CTRL key and the letter A (CTRL+A) or go to the Menu Bar, File, and choose Select All.

HOW TO CUT/COPY & PASTE:

1. Select /highlight what you want to Cut or Copy
2. Then activate CUT or COPY (any of 5 ways)
3. Go to Where you Want what You’ve Cut or Copy to GO-be sure to choose the correct drive, folder and or sub-folder..
4. To find your travel drive-Open my computer & find the right drive Then activate PASTE (any of 5 ways)

Cut - Copy – Paste

Once you master the skill of copying and pasting, so many things we do on the computer: working with emails, the internet-such as shopping & banking, directions; of course working with word processing - writing letters, recipes, flyers, invitations; saving to flash drives, portable hard drives, moving photos from our digital cameras to folders; burning CD's & DVD's; and much more, becomes so easy. So practice these skills often - and remember there are 5 different ways that you can activate the commands to cut - copy - paste...

TO CUT/COPY & PASTE:

• Select /highlight what you want to Cut or Copy
• Then activate CUT or COPY (any of 5 ways)
• Go to Where you Want what You’ve Cut or Copy to now be placed
  
  (To find your travel or portable hard drive-Open my computer & find the right drive; or open your email or open the software-Word, Excel, Power Point etc.)
• Then activate PASTE (any of 5 ways)

5 WAYS TO CUT, COPY OR PASTE…

1. MENU BAR: Go To Edit, left click on cut, copy or paste
2. ICONS: Use the cut, copy or paste/clipboard icons on your toolbar/ribbon
3. MOUSE: Use RIGHT CLICK-Be sure your mouse is on what you’ve highlighted & RIGHT CLICK; action menu will appear and now you can left click on cut, copy or paste/clipboard
4. KEYBOARD ACTION KEY: Use the Action/function key (bottom row, right of the shift bar before the CTRL key) and choose cut, copy or paste/clipboard
5. KEYBOARD: Use keys on your Keyboard (Copy is CTRL + C; Paste is CTRL + V; Cut is CTRL + X; Print is CTRL +P )